Tag: Outlook

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Microsoft Office Productivity Technology

Outlook Meeting Attendees In The Invite Body

Personally I do not like the way that Microsoft Outlook prints out meetings especially the fact that attendees are a comma separated list.
I prefer to see all the attendees as a tabular list – with their acceptance response so that I can tick them off as they join the meeting.

The following macro will do this for you.
NOTE 1 : this macro is amending the text of the body of the meeting invite, if you save this and send an update – everyone will see this. I prefer to just run the macro, print the meeting and then close without saving.
NOTE 2 : this is a one off snapshot of the attendee status, if further responses or updates are received you will have to delete the old text then re-run the macro.

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Microsoft Office Technology

Automatically file Outlook Sent Items to a folder

A commenter on one of my other macros requested this functionality.

Whenever you send an e-mail in Outlook have it prompt you if you want it filed in a folder other than the default Sent Items folder.
Here it is.

Two caveats:
I’m assuming that you are using the default Sent Items folder.
You will have to edit the code to point it to the folder you wish to use.

First you have to define the event handler to monitor your sent items folder.

Private WithEvents SentItems As Outlook.Items

Private Sub Application_Startup()

 Dim NS As Outlook.NameSpace
 Set NS = Application.GetNamespace("MAPI")
 Set SentItems = NS.GetDefaultFolder(olFolderSentMail).Items

End Sub

Now you have to add a routine to handle it.

Private Sub SentItems_ItemAdd(ByVal item As Object)
 
 Dim objMailItem As mailItem
 Set objMailItem = item
 Dim arcFolder As Outlook.MAPIFolder
 Set arcFolder = Outlook.Application.Session.Folders.item("Personal Folders (C)").Folders.item("___ToDo")
 If MsgBox("Move To ToDo?", vbYesNo) = vbYes Then
 objMailItem.Move arcFolder
 End If
 
End Sub

I have a “ToDo” folder in my Personal Folders mailbox (the leading underscores are simply to “help” the sorting in the default view.

It’s this arcFolder location that you will have to adjust to your own required location.

 

Categories
Microsoft Office

QUESTION: Outlook Macro Not Running

I’m looking for some help.

I have a variety of Outlook macros (see here) that run automatically when I send an e-mail. Recently these have stopped working and I see no errors.

If I manually trigger the same macro then it works and from that point onwards it will run automatically.

Any thoughts?

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AutoHotkey Microsoft Office Productivity Technology Work

Productivity – Stay OUT of Outlook

As you will have read in various other places it is not productive to stay “in” Outlook and constantly respond to all the incoming e-mail.
It’s much better to go into your e-mail when it suits YOU – process your e-mail for a set period of time and then get back to some “real” work.
I had looked at various ways to implement this but it turns out that this is simple to implement using AutoHotkey (AHK).

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Microsoft Office Productivity Technology

Create an Outlook Appointment from a Mail

Although there is the functionality within Outlook where you can drag an email message and drop it on the calendar menu to automatically create an appointment – it copies many of the attributes of the email but it does not copy the mail sender & recipients to the appointment.

The following macro will allow you to do this:

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Microsoft Office Productivity

Outlook Calendar To Excel

I need to produce a weekly report detailing what work I have carried out. I diligently record this in my Outlook calendar. My weekly report needs to be submitted in Microsoft Excel.

The following macro will pull the entries for the last seven days from my calendar and store it in Excel format.

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Microsoft Office Productivity Technology

Outlook Macro – Lookup

How often are you in Outlook and you receive an e-mail from someone and you want to know a little bit more about them. It may be as simple as looking up their phone number so that you can get back to them.

This lookup may be on your own intranet site or using LinkedIn, Facebook or Twiter.

The following Outlook macro will allow you to do this.

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Microsoft Office Productivity Technology

Useful Outlook Macros

Quite often I want to create a task immediately off the back of sending an e-mail – usually to remind me to follow up with the recipient after a period of time. I created a macro to do this rather than having to remember to go into tasks and do this manually – better to keep the flow rather than having to remember the steps.

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Microsoft Misc Office Productivity Technology Work

Add Reminders To Outlook Appointments

A Reminder
Creative Commons License photo credit: Andrew Coulter Enright

If like me your Outlook calendar can get a bit hectic and others can add meetings to your calendar sometimes you end up simply “reacting” to your schedule and jumping from one appointment to the next on “autopilot”. It’s at times like these that Outlook’s ability to create a reminder can save your dignity.

However, sometimes the meeting organiser does not set a reminder. I have created an Outlook macro that will look for incoming meeting requests, without a reminder set and give you the option to set a reminder.

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Microsoft Office Productivity Technology Windows

Stay Focussed – Stay OUT of Outlook!

One of my main productivity “sinks” is continually monitoring Outlook to see if any mails have arrived.

I have a rule set up that notifies me if an “important” email lands but for this to run, outlook needs to be running (minimised of course). I can’t resist the temptation to just “have a peek” outside my first thing in the morning, last thing at night email window.

To get around this I want to be “discouraged” from opening Outlook.

To implement this I have used Antonio Franca’s fantastic WinTrigger AutoHotkey script.

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